Mike in Ghana with VSO

Mike's assignment with VSO working in Organisational Development (OD)

Thursday, March 18, 2010

Organisational Development Planning continues

We have a rather rocky start to today's meeting - the timing was agreed last week, but at first it seems that none of the OD committee can make it.  We have a quick chat with the Director, who sees the problem but also points out the difficulty of fitting in new initiatives such as OD and TENI. He proposes that the meeting be moved to the afternoon, Seidu passes on this Director's proposal to those concerned, and suddenly it turns out that we have a quorum for the morning after all
It still proves difficult to get agreement on objectives and agenda - surprising because this meeting is a continuation of the meeting the week before. But we move forward, and continue to allocate, schedule and group the recommendations, working to the priorities we agreed last week at the start of the meeting with the Director's involvement.

.
The workshop includes very timely input from 'Mr Brown' (a nickname based on Gordon Brown, since 'Mr Brown' is the man with the budgets). We have some very good input from Mr Brown, who we have invited because of his role with ADEOP (the Annual District Education Operational Plan). We're trying to make sure that the OD Planning and the ADEOP are at least consistent - ideally, that the same planning work creates both the OD workplan and relevant parts of the ADEOP.
Ultimately it becomes very clear that the most important group of recommendations concerns defining the Annual District Education Operational Plan, breaking this down into separate objectives, allocating "SMART" objectives across the District Education Office, and ensuring an effective performance appraisal system - and making sure everyone involved has the skills and competence needed to do this. It's not a surprising result, but we all feel we now understand the findings of the Organisation Assessment much better, now that we have worked together handling the recommendations from the OA report.
Once again, we have a short evaluation of our meeting which shows enthusiasm and recognition of progress from all taking part, despite the difficulties at the start of the meeting.
Posted by at
Labels:

3 comments:

  1. Tom CashmanMarch 29, 2010 at 9:09 AM

    I've just caught up on about 6 or 7 posts... some of the news was familiar, but I don't think I'd seen your write-up. Maybe my system for informing me when your blog's been updated has been failing to perform its duty.

    No surprise to see lots of paper stuck to the walls of course. Although from what I've heard of Ghanaian culture, I'm surprised that such intricate scheduling is worthwhile. (Who is responsible for acting on these schedules that are agreed together... is it VSO volunteers or Ghanaians?)

    ReplyDelete
  2. MikeMarch 29, 2010 at 9:45 AM

    That's very perceptive comment, Tom. The scheduling is all a little approximate - in fact I suggested that we drop the 'month' designations, and just treat April May & June as "second quarter", but there as in fact a strong Ghanaian consensus for keeping the month-by-month targets to focus the mind. It's all work in progress at present, a little approxinate, and in some cases subject to agreeemnt by those who are accountable....
    ...who are in some cases Ghanaians and in other cases volunteers working with Ghanaians.(The VSO process doesn't require that we include the Ghanaian-only objectives, but we felt it made moe sense that way). But for example re-establishing the staff appraisal process is an objective agreed for April for the VSO Management Support Officer, who will be working with relevant people from the GES, but bringing in experience from elsewhere.

    ReplyDelete
  3. Peter_C1985March 29, 2010 at 12:08 PM

    For a moment I was a little concerned when you mentioned the 'Mr Brown' nickname. Pleased that it refers to Gordon, and not to skin colour.

    ReplyDelete

Subscribe to: Post Comments (Atom)

The different paths to our VSO placements

THE PATH TO CHARLOTTES PLACEMENT

Jan 2009 - With 2 younger children still at university, Charlotte & I apply for short-term work with VSO. Both turned down - I think they aren't taking people short-term unless they have development experience.
(For more insights, see MORE INSIGHTS below).

Feb 2009 - Charlotte offers to go long-term and her application is reconsidered. I will be able to be more flexible (e.g. travel back to UK) if I am her Accompanying Partner (i.e. not volunteering).

April 2009 - Assessment Day, and Charlotte is accepted.

May 2009 - I start to wind down client work, because there is much to be done before we can go overseas.

June 2009 - Preparing to Volunteer course, for both of us.

Charlotte accepts placement in Northern Ghana. We have decided that I will go out with Charlotte to begin with before returning to UK after some weeks abroad.

July 2009 - Skills for Working in Development course for Charlotte.

August 2009 - Family holiday for 9 (Mike, Charlotte, Tom, Sarah, Peter, Abi, Anna, Daniel and Kate) in Normandy.

Sept 2009 - Anna's 21st party - we couldn't go abroad until after this.
The most common question in September is "Mike, how long are you going out for?" The answer is "I don't know - will decide that when we're out there". Final preparations and off to Ghana. Very busy getting ready to go, but when I'm out there I expect to have plenty of free time for a few weeks...
_______________________________

THE PATH TO MY PLACEMENT

Sept 2009 Day 2 of In-Country Training - I volunteer to assist VSO Ghana with Organisation Development. For more details, see blog over Oct-Nov 2009. I can't claim any expenses, but volunteers are very gracious at inviting me to stay overnight.

Dec 2009-Jan 2010 Back home, collect Anna and Daniel from university, back out to Ghana for 2 weeks over Christmas (see Charlotte's blog), take them back to university.

Jan 2010. Skills for Working in Development course for me.
Start official placement as Organisational Development Adviser.

So one irony is that I have ended up with exactly what I applied for - a short-term volunteer placement that doesn't clash with university holidays. (Business and Trustee commitments would also have prevented me coming out for 12 months).

The other irony is that I thought it unlikely that Charlotte & I would find work in the same place - she was likely to be in a remote deprived area like Northern Ghana, and I was likely to have a national role given my skills. But now I have a national role, based in the deprived North where most of the volunteers are, which is much better for supporting them than back in Accra, the capital city down South on the coast.
_______________________________________

MORE INSIGHTS - are available here (from our church website in Jan 2010)

What’s In, What’s Out.

The Shenley Christian Fellowship blog gives the opportunity for people in the fellowship to share what’s on their mind with a wider audience. This blog entry comes from Mike Cashman who is an SCF Trustee as Head of Finance.

I’ve just seen a burnt area of semi-forest in the Mole National Park in Ghana. The park ranger explained that fresh grass grows a few weeks later, strong and nutritious, and attracts the wild animals.

What does this have to do with the New Year, the call of Abraham, and being a husband, father, Christian, church member, and professional roles as well? Well, let’s see….

In September 2008 our Church Leader Chris Doig preached on Genesis 12:1, the call of Abraham which came when Abraham was comfortable and settled in Haran – Abraham heard God’s call and left his comfort zone. Later Abraham made a move to Egypt which appears to have been his own idea, and that didn’t work out too well. So - sometimes God calls us to move, and sometimes he calls us to stay, and it’s good to discern which way he is calling. In September 2009, after reflecting on this message, Charlotte (my wife) and I found ourselves in Ghana with Voluntary Service Overseas. Definitely out of the comfort zone.

We can apply this message about God’s call beyond physical movement. Sometimes we need to keep on doing what we’re doing – using the gifts he gave us in our various roles, e.g. Christian, husband, father, church member, professional roles, and indeed our roles in social, community and leisure activities (e.g. gardener, goal-keeper, unofficial agony aunt, devotee of our favourite TV series or soap opera). It may be a juggling act or a plate-spinning exercise, but we feel we are just about managing to fulfil each role. But sometimes there are things that just need to be removed from our lives – not to say they’re wrong, but they just need to go to make space for new growth. I’m not referring to temporary disciplines like giving up chocolate or TV for a while – I mean cutting something right out of your life. Sometimes a friendship is one that no longer benefits either party. (I hasten to add that I have no-one in mind personally as I write this!) Maybe that solo sporting hobby which dates from your unmarried life needs to make way for hobbies which involve the family more.

Our change was a little radical. We both removed many professional and community roles from our lives, trying to do this in an orderly fashion. For Charlotte this included teacher, parish councillor, magistrate, chair of Loughton Residents’ Association, school governor, school governor trainer. What Charlotte found hardest to give up was home and face-to-face contact with friends and family. What else had to go, at least for a while? TV, sweet things in general, newspapers, car-driving, on-tap hot water, to name a few. (Not as many as we feared – we’re glad that much of the time we have running water, internet, email and phone contact). But in working out how we would follow a call to Ghana, some things were the rocks of certainty – for example I would still be a Christian, still a husband, still a dad, still a Church member, but no longer do I swell the viewing figures for ‘Match of the Day’.

January – the month which for the Romans was the month that looked forwards and backwards – is not the only time we can assess this question, but it’s a good time to do it. What is in your life? What perhaps is worth taking right out, even if that is painful, to make space for fresh growth? What might God be calling you to do which is completely new? What fresh growth could occur when there is space for it? Or – as you look at how you are fulfilling the various roles God called you to, do you feel his pleasure and encouragement to continue on the same path?

Mike Cashman is an independent programme management consultant based in Milton Keynes, currently assisting with organizational development in Ghana on a short-term basis. He is married to Charlotte, who is the VSO (Voluntary Service Overseas) Teacher Support Officer in Walewale, Northern Ghana. Mike and Charlotte have four children and two daughters-in-law, aged between 19-26.